Procurement & Purchase (P2P)
From Departmental Requisition to 3-Way Matched Reconciliation
Manage the entire purchasing lifecycle with side-rail historical price analytics, external tokenized vendor bidding portals, side-by-side quotation comparison matrices, and automated 3-way match invoice reconciliation.
Production Scope & Engineering Capabilities
Departmental Purchase Requisitions (PR) with side-rail price history & budget positioning
Non-Catalog Purchases (NCP) for emergency or non-stock operational consumables
Tokenized external Vendor Portal (/vendor-portal/:token) for zero-login digital bidding
Quote Comparison Matrix evaluating unit costs, payment terms, delivery dates, and warranties
Goods Received Notes (GRN) with batch number, serial tracking, and shelf-life expiry capture
Purchase Returns with automated debit notes and vendor advance balance offset reconciliation
Order to Sale & Dynamic Pricing
High-Velocity Quotations, Credit Shields & Automated Tax Billing
Orchestrate customer quotations, dynamic multi-tier discount sandboxes, live customer credit limit exposure shields, multi-warehouse stock allocations, and automated Delivery Order dispatches with instant tax invoicing.
Production Scope & Engineering Capabilities
Sales Quotations (SQ) with instant margin preview, customer history, and print templates
Sales Orders (SO) with automated customer credit hold gating and live inventory reservation
Dynamic Pricing Engine resolving rates across customer tiers, volume scales, and contracts
Discount Simulation Sandbox (DiscountSimulation.tsx) to test margin impacts before launch
Delivery Orders (DO) supporting partial dispatches, staging verification, and packing slips
Sales Invoices (SI) with multi-component tax breakdown linked directly to general ledger codes
Inventory & Warehouse Management
Dual-Stage In-Transit Verification & Strict FIFO Stock Valuation
Track inventory across multiple warehouses, branches, and storage bins with two-stage in-transit transfers, cycle count audits with supervisor sign-offs, shelf-life expiry capture, and automated FIFO costing.
Production Scope & Engineering Capabilities
Multi-warehouse, branch, distribution center, and bin-level location management
Dual-stage Stock Transfers ensuring physical accountability during inter-depot transit
Cycle count audits and blind physical counting with supervisor approval workflows
Positive and negative stock adjustments with required operational reason codes
Stock issues and returns for internal manufacturing work centers and cost centers
Configurable inventory valuation engines: FIFO (First-In, First-Out) and Weighted Average
Discrete & Process Manufacturing
Multi-Level BOM Explosion, Machine Routings & WIP Capitalization
Bridge engineering designs and production floor execution with multi-level Bills of Materials (BOM), machine routing capacity planning, dynamic shop-floor work orders, scrap tracking, and automated WIP capitalization.
Production Scope & Engineering Capabilities
Multi-level BOM explosion with engineering revisions, scrap percentages, and substitute components
Machine routings, work center labor rates, setup times, and maintenance calendar constraints
Shop-floor dynamic Work Orders with operation-level completion tracking and operator logs
Material Requirements Planning (MRP) calculating net shortages across active sales orders
Batch and lot genealogy ensuring full backward recall traceability from dispatch to raw vendor lot
Standard vs actual costing with scrap variance reports posted directly to GL manufacturing accounts
Accounting & General Ledger
Immutable Double-Entry Ledger, Cheque Guards & Budget Allotments
The immutable core of AMX ERP. Features a multi-level hierarchical Chart of Accounts, balanced Journal Vouchers (JV), Payment Voucher duplicate cheque and bill reference guards, period closing locks, and department budgeting.
Production Scope & Engineering Capabilities
Multi-level hierarchical Chart of Accounts (COA Tree View & fast tabular editable DataGrid)
Balanced Journal Vouchers with document attachment support and immutable audit signatures
Payment Voucher intelligence: duplicate cheque detection (IChequeUsage) & duplicate bill alerts
Real-time GL cash/bank balance assertion preventing overdraft posting without authorization
Departmental period-scoped budgeting: Allocated → Reserved (on PO) → Consumed (on Invoice)
Fiscal year migration, period closing locks, and controlled reopening paths with audit log
Reporting, BI & Read-Replica Analytics
Sub-24ms Read Replica Telemetry & Audited Conversational SQL
Access ledger-accurate financial statements and operational intelligence without transactional locks. Natural language AI queries generate verified read-only SQL queries with row citations and sub-24ms execution speeds.
Production Scope & Engineering Capabilities
Statutory financial statements: Balance Sheet, Profit & Loss, Trial Balance, and Cash Flow
Dedicated read replica database architecture: analytics and heavy exports never lock transactions
Natural Language AI Assistant generating verified, read-only SQL queries with cited row counts
Role-based operational dashboards for Procurement Savings, Sales Pipeline, and Inventory Turnover
Instant export to executive Excel workbooks (xlsx) with underlying query schemas preserved
Pre-built quick action workflows for customer aging buckets, supplier spend, and margin trends
HR, People & Payroll Operations
Biometric Attendance Sync, Shift Matrix & GL Expense Splits
Manage complete workforce operations from biometric attendance machine synchronization and multi-tier leave approvals to automated payroll runs that post directly to GL cost centers with automated tax deductions.
Production Scope & Engineering Capabilities
Hierarchical organization structures, department trees, designations, and employee files
Biometric hardware integration and mobile attendance capture with multi-shift scheduling
Configurable leave policies, monthly accrual tables, and supervisor approval routing
Automated payroll calculation with allowances, overtime hours, deductions, and tax withholdings
Direct general ledger voucher generation with automatic departmental expense cost-center splits
Employee self-service portal for pay slips, tax certificates, and leave request submission
CRM & Customer Lifecycle Intelligence
Customer Regularity Scoring, High-Lift Cross-Sell & Churn Prevention
Transform customer sales relationships with buying regularity cadence scoring (0.0 to 1.0), product co-occurrence recommendation engines, quotation margin simulation sandboxes, and proactive churn alerts.
Production Scope & Engineering Capabilities
Customer buying cadence regularity score (0.0 to 1.0) with median order interval tracking
Product co-occurrence matrix recommending high-lift cross-sell items during quotation creation
Multi-version sales quotations with interactive margin calculators and price list lookups
Proactive churn risk scoring flagging accounts deviating from their historical purchasing cycle
Omnichannel customer interaction history, deal stages, and sales representative target tracking
Automated reorder notifications sent via WhatsApp and Email based on predicted replenishment dates
Role Security & Enterprise RBAC
Granular Screen RBAC, CompanyGate Multi-Tenancy & Cryptographic Audit
Enforce zero-trust security across all subsidiaries and screens. Features database-backed screen permissions (RequireScreen middleware), CompanyGate tenant isolation, forced password reset workflows, and tamper-proof audit trails.
Production Scope & Engineering Capabilities
Granular screen-level and action-level permission matrices (Read / Create / Edit / Delete / Post)
CompanyGate multi-tenancy architecture ensuring absolute data isolation across corporate entities
Secure OIDC / JWT authentication with forced password reset workflows and session timeout rules
Tamper-proof, append-only cryptographic audit logs capturing before-and-after values for every change
Role groups, user assignment hierarchies, and department-scoped data viewing restrictions
Administrative privilege elevation approvals and off-hours batch export monitoring
Communication Management Hub
Visual Rich-Text Template Builder & Event-Driven Document Dispatch
Unify all outbound transactional communications in one hub. Features a visual TipTap/CKEditor template builder, automated event-driven triggers (PO approved, DO dispatched), WhatsApp Business API integration, and delivery audit monitoring.
Production Scope & Engineering Capabilities
Visual rich-text template designer (TemplateBuilderPage.tsx) powered by TipTap and CKEditor
Event-driven automated document dispatch triggers upon workflow approval or status changes
Native multi-provider gateway support: WhatsApp Business API, SMS Gateways, and SMTP Email
Centralized delivery monitoring log (MonitorTab.tsx) with real-time delivery status tracking
Automated retry queue with exponential backoff on transient gateway network failures
Dynamic variable merging for voucher numbers, amounts, customer names, and printable PDF attachments
Business Control & Approval Matrix
Multi-Tier Approvals Across 10 Transaction Entities with SLA Timers
Eliminate operational bottlenecks without sacrificing governance. Configurable approval rules across 10 transaction entities with approvers defined by specific Employee, Role, or Department Head, financial limits, and SLA escalation timers.
Production Scope & Engineering Capabilities
Dynamic Approval Matrix configured across all 10 core entities (PR, RFQ, PO, GRN, SI, etc.)
Configurable Approver Types: Specific Employee, User Role / Access Group, or Department Head
Multi-tier financial limits (MinAmount, MaxAmount) and auto-approval limits for routine purchases
Strict Segregation of Duties (SoD) enforcement preventing document creators from self-approving
Automated SLA escalation timers (EscalationHours) routing pending items to senior executives
Delegation of authority rules during manager leave periods with auditable delegation logs
Enterprise Configurations & Settings
Document Sequence Engine, Company Onboarding & Fiscal Controls
Manage corporate master data, custom document sequence numbering engines, split-screen company onboarding wizards, multi-currency exchange tables, and statutory fiscal year period locks.
Production Scope & Engineering Capabilities
Document Sequence Numbering Engine (/SequenceNumber) with custom format tokens (e.g. PO-{YYYY}-{00000})
Split-Screen Company Onboarding Wizard (v2) for rapid multi-subsidiary enterprise deployment
Multi-currency exchange rate tables with automated FX revaluation and statutory gain/loss mapping
Branch and warehouse location definitions with geographic routing and cost-center allocations
Fiscal year calendar setup, period locking, and accounting period management controls
Enterprise-wide environment variables, parameter sandboxing, and configuration change logs
Ready to Connect Your Entire Enterprise?
Schedule an architect walkthrough of the AMX AMIS ERP platform. See live 3-way matching, dynamic discount simulation sandboxes, and sub-24ms read replica reporting in action.
